DATA PRIVACY NOTICE
Waterlooville Music Festival Committee
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Waterlooville Music Festival Committee is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
Waterlooville Music Festival Committee complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To administer ticket sales records;
- To fundraise and promote the interests of the Waterlooville Music Festival;
- To manage our employees and volunteers;
- To maintain our own accounts and records
- To inform you of news, events, activities of Waterlooville Music Festival;
4. What is the legal basis for processing your personal data?
- Explicit consent. Where you have subscribed to a list for mailing purposes. Where you have entered into a transaction with us subject to giving your consent.
- Contract. Where you have entered into a contract with us (for example by purchasing of tickets) and processing is necessary for the fulfilment of our contractural obligations.
- Legal obligation. Where processing is necessary for us to comply with the law.
- Vital interests. Where processing is necessary to protect someone’s life. This applies to our Health and Safety obligations.
- Public task. Where the processing is necessary to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.
- Legitimate interests. The processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
5. Sharing your personal data
Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent. Our policy is not to share your data with third parties under any circumstances.
6. How long do we keep your personal data?
We retain data for the period necessary for processing under Clause 3 above.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which Waterlooville Music Festival holds about you;
The right to request that Waterlooville Music Festival corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Waterlooville Music Festival to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact data controller: wmf@stgeorgesnews.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
